Vietnam visa for Vanuatu citizens – How to ensure approval within 5 working days?
From 15 August 2023, all Vanuatu citizens are eligible to apply for a Vietnam e-visa before travelling to Vietnam. The standard processing time is 3–5 working days, provided that the application form and supporting documents are complete and accurate.
If you are unfamiliar with the Vietnam e-visa application process, this guide will help you complete your application correctly and receive your visa within 5 working days. Follow the steps below to ensure your visa is approved on time:
1. Fill out the visa application form
When applying for a Vietnam e-visa, you must enter all personal information exactly as it appears in your passport. Even minor discrepancies, typos, or small mistakes will not be accepted and can lead to delays or rejection of your application:
– Your surname (last name), middle and given name (first name): Your full name must be entered exactly as it appears in the ICAO (machine-readable) line at the bottom of your passport. If you have a long name that is truncated in this line, you must use the shortened form exactly as shown in the ICAO line;
– Date of birth: It must be entered in the DD/MM/YYYY format. If your passport shows only the year of birth, you should enter it as 01/01/YYYY;
– Place of birth: Enter the place of birth exactly as it appears in your passport;
– Email address: Make sure the email address you provide is active and accessible, as it will be used to receive your visa application confirmation and the final visa result;
– Provide accurate and truthful answers to the questions:
Have you ever used any other passports to enter Vietnam? – Yes/No
Do you have multiple nationalities? – Yes/No
Violation of the Vietnamese laws/regulations (if any) – Yes/No
– Single or multiple entry visa: If you plan to leave and re-enter Vietnam during the same trip, you should select a multiple-entry visa. If you choose a single-entry visa instead, you will need to apply for a new single entry visa from outside Vietnam for your return, as visa applications cannot be submitted from within the country;
– Passport number: Always enter your passport number exactly as it appears in your passport. Double-check to ensure that similar characters are not confused – for example, the letter “I” with the number “1”, or the letter “O” with the number “0”;
– Passport’s date of issue and expiry date: It must be entered in the DD/MM/YYYY format too. The passport’s validity must exceed the visa issuance date by at least 30 days;
– Your address and telephone number:
Permanent residential address: You should enter your current permanent residential address
Contact address: It should be the same as the permanent residential address or other address where you are residing at present
Telephone number: Your active and accessible telephone number
– Emergency contact: You may enter the name, address and telephone number of a person (your spouse, parents, partner or friend…) who can be contacted in an emergency case.
– Your occupation: If you are travelling to Vietnam for tourism purposes, you may leave this field blank.
– Intended date of entry: It is the earliest date that you plan to start your trip to Vietnam. You don’t have to enter Vietnam exactly on the intended date of entry, but you can enter the country on or after that date. The intended date of entry will be printed on your visa, and it cannot be changed. You can only enter Vietnam on or after that date – not before.
– Intended length of stay in Vietnam: It would be 90 days maximum;
– Residential address in Vietnam: Enter the address of the hotel or accommodation where you will be staying in Vietnam. If you have multiple hotels booked, provide the address of the hotel where you will stay on your first day in the country;
– Accompany children: If children have been issued separate passports, they must obtain their own visas, just like adults;
2. Conduct payment
When applying for a Vietnam visa, you will be charged USD 25 for a single-entry visa or USD 50 for a multiple-entry visa. This fee is non-refundable, even if your application is denied or the processing time is extended due to incorrect photos, inaccurate information, or additional verification required by the Vietnam Immigration Department.
The visa fee can be paid by credit card or bank wire transfer. If you choose to pay by credit card, ensure online payments are enabled on your card before completing the transaction.
3. Receive visa result
Within 3 – 5 working days, if your visa application was correctly submitted, you will receive an email notification with instructions to enter your visa application number and email address to download your visa via the portal. Otherwise, the amendment may be required, or the visa application may be denied.
How to fix the visa details at the last minute?
If Vanuatu citizens have applied for and received their Vietnam e-visa through the government portal but later discover mistakes in the visa, and their flight to Vietnam is approaching with only a few hours before check-in closes, they should immediately contact a trusted Vietnam visa support.
Common visa mistakes we encounter:
- Spelling errors in the name — missing or extra characters;
- Incorrect passport number or date of birth;
- Wrong passport expiry date entered.
In such urgent cases, we can assist you by promptly coordinating with Vietnam immigration officers to correct the data in the system, ensuring you can board your flight and enter Vietnam without disruption.
